NYC Events: Contingency Rain Plans
Part 2 of 2
When planning outdoor events in New York City, a solid "Rain Plan" is just as important as the primary venue to ensure your meeting isn't derailed by the city's unpredictable weather.
Here is how you can effectively "weather-proof" your NYC meeting strategy:
1. Proximity is Key: Reliable Backups
The best rain plan minimizes travel for your attendees. Consider these high-quality indoor alternatives located near popular outdoor spots:
Near Central Park: The Park Lane New York offers the Park Room, which features soaring windows and views of the park, providing an outdoor feel while remaining fully climate-controlled. Alternatively, 1 Hotel Central Park features nature-inspired spaces, such as the Great Lawn room, which boasts floor-to-ceiling windows to maintain that "park vibe" indoors.
Near Domino Park: Look into Mindspace Williamsburg, which is located in a striking waterfront development with stunning NYC views, or The Hoxton, which features "The Apartment," a series of creatively designed meeting rooms just steps from the park.
Near Governors Island: While there is limited indoor space on the island itself, such as The Arts Center, your most reliable backup is often a venue in the Financial District near the ferry terminal, like Convene at 101 Greenwich, which offers professional meeting rooms for up to 74 guests.
2. The "Hybrid" Venue Strategy
To avoid a total relocation, choose venues that offer both indoor and outdoor options.
Ascent Lounge: Located at Columbus Circle, this venue can host up to 500 guests and offers breathtaking views of Central Park through its massive windows, making it a perfect all-weather alternative.
Climate-Controlled Cruises: If you're planning a meeting on the water, companies like City Cruises provide yachts with fully enclosed, climate-controlled interiors so the views of the Statue of Liberty remain uninterrupted even in a downpour.
3. Logistical "Quick Fixes"
Sometimes a full move isn't possible. In those cases, small logistical adjustments can save the day:
Temporary Shelters: Many parks allow for large, sturdy tents or canopies to keep teams dry while still enjoying the outdoors.
Rainy Day Swag: Consider providing branded umbrellas or high-quality ponchos. This not only keeps your team dry during transitions but also acts as a unique branding opportunity.
Appoint a Weather Liaison: Designate one person to monitor the forecast starting three days before the event to ensure any necessary shifts are made early and communicated clearly. We will also be happy to help.
If Mother Nature throws a curveball, we are New York experts and can always help you change gear at the last minute without any hiccups for your attendees.